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Ways To Extend The Life Of Your Printer

While supporting printers is hardly glamorous, few efforts will lengthen any printer's lifespan.

You may use the below-mentioned tips for any type of printer you support.  Or you can visit to get some handy ideas to extend the life of your printer.

Clean the Inside of Your Printer

As simple as it may sound, one of the best preventive maintenance tasks you can perform is to keep your printer's insides as clean as possible. It's easy to do if you look for excess paper dust or other debris whenever you open up your printer. At least once a month – or more often if your users print a lot – use a can of compressed air to blow the dust and debris out of the printer.

Refrain from Using Bent or Used Paper

Damaged paper can cause paper jams. Any time a paper jam occurs, there's a possibility that something else on the printer can break. To prevent jams and other problems, always use a new paper that isn't bent, torn, or damaged in any way.

Use A Good Quality Paper

As a cost-saving measure, many organizations purchase medium- to low-grade paper to use in their printers. However, this type of paper can also cause paper jams. 

To help you determine exactly what type of paper you should use in your printer, most printer manufacturers publish minimum paper standards. If your paper doesn't meet these specifications, the vendor won't provide warranty support until you use the proper type of paper. Review the documentation that came with the printer or visit the manufacturer's Web site to learn the paper specifications.

Don't Fan Paper Before Loading

There is a popular misconception that fanning a ream of paper before loading it in the print tray will reduce the number of paper jams. This is not at all true, and you should avoid this practice because it can cause static electricity to build up between the sheets of paper, which actually causes even more paper jams.

Unless your printer is located in an area that has high humidity, you should be able to load paper into the paper tray without worrying about the pages sticking together. (See the following tip.) Today's printers do a good job of separating pages in the paper tray.